ScoopArticle | In this Digital world, everyone wants to save emails from Gmail to a folder. And now-a-days it is necessary to export emails from Gmail because you can lose your Gmail account due to many reasons. If you lose your Gmail account it will affect your personal as well as professional life because many users save their crucial data in their Gmail account. Gmail is the most popular email client but unfortunately it is not safe from hackers. So, to avoid such situations you should download emails from Gmail on regular basis.
User Query
“Hello, my name is Monica Gellar, my Gmail account got hacked by someone. I tried several ways to get my data back but I couldn’t. My account contains my personal and professional data which is very important. Please suggest me a method to save emails from Gmail to a folder.”
There are many users who have the same query as the above, but they are unable to find a solution to their queries. But, if you have the same query then you are in the right place. There are 2 different ways to export emails from Gmail to a folder. To get your data back you should follow the article carefully.
2 Best Methods to Save Emails from Gmail to a Folder
- Google Takeout Method to download emails from Gmail
- Professional Software to save emails from Gmail
Google Takeout Method – Manual Method
- The very first step is to visit the https://takeout.google.com/ site to open Google Takeout.
- After this, add credentials to your Gmail account and click on the “Log-in” button.
- Now, deselect all the items and now select only those emails which you want to save.
- Click on the “Next” button and after this, you need to select the size and the type of the archive.
- Now, select the Next button and select the “Create archive” option.
- The last step is to click on the “Download” button to save the archive in folder.
Limitations of Google Takeout Method
- This method is very time consuming, it takes hours or possibly days to save emails from Gmail to a folder depending on the size of the data.
- If an Internet connection is lost then the user can lose his data permanently.
- Users can only save the data in the MBOX file format.
- Manual method does not provide an option of incremental backup
Step by step Guide to Save Emails from Gmail using Professional Software
- Firstly, download and install the Mailbakup Gmail Backup Tool.
- Add credentials to your Gmail account and click on the “Log-in” button.
- You need to select the file format in which you want to save emails from Gmail like MBOX, MSG, PST, PDF, and EML.
- Select multiple filters to download some specific data.
- Now, browse the location or folder where you want to save emails
- After this click on the “Start” button to save emails from Gmail.
Advanced Features of Automated Tool
- This automated software maintains the folder structure hierarchy.
- User can apply filters to save some specific emails from Gmail account.
- It can download images, videos, documents from a Gmail account.
- Provides user an option to select file formats like EML, PST, MBOX, PDF, and MSG.
- The tool is available in 6 different languages like Chinese, English, German, etc.
- The software can take backup of single as well as multiple Gmail accounts at the same time.
- Installation of MS Outlook is not compulsory.
Summing Up
In today’s world, it is necessary to save emails from Gmail to a folder due to several reasons. In the above write-up, we have discussed 2 methods to save emails from Gmail. Users can use the Google Takeout Method but it has some limitations which we have mentioned above. So, we will suggest you use an automated software i.e. Mailbakup Gmail Email Backup Tool.
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