Transfer Outlook Contacts to Excel Spreadsheet – Best Methods

Learn ways to transfer Outlook contacts to Excel spreadsheet in the least number of steps.

Microsoft has provided Outlook with features to exchange your messages in a blink of an eye across the network. MS Outlook has a huge user base and is capable of storing all data items such as contacts, emails, calendars, notes, etc. You can always access them in a spreadsheet program including Microsoft Excel.

“I am an Outlook user but for some office reasons, I need to update all of the clients’ contact information in an Excel spreadsheet. How is that possible?”

How to Transfer Outlook Contacts to Excel Spreadsheet?

We have observed situations where the users have a PST contact file on their system but it gets corrupt owing to some unknown reasons. If this has happened with you too, then it is next to impossible to transfer the contacts manually. To prevent any data loss, we highly recommend PCVITA Outlook contacts to vCard converter that can convert contacts from Outlook to vCard, CSV, WAB, HTML, etc.

Features of the Software

• Bulk transfer Outlook contacts to Excel Spreadsheet.
• Compatible with corrupt, orphaned, password-protected files.
• Maps the custom fields of the contacts automatically.
• It retains the data integrity & folder hierarchy of the files.
• Converts all contact fields and attributes to an Excel file.
• Supports all MS Outlook versions (2019, 2016, 2013, 2010, etc.).

Note: To import vCard into Outlook, use the vCard Importer tool

Steps to Transfer Outlook Contacts to Excel Spreadsheet

1. Install the tool and add PST contact file(s) or folder into it.
   
2. The tool will now scan them for any corruption and add them to the interface.
   
3. After that, you can preview the contacts along with all their details in the software.
   
4. At last, click on CSV format, browse a location to save this file & tap on the ‘Export’ button.

The CSV file is a comma-separated values format that stores the data in records and is compatible with all spreadsheet programs. This automatic method wins the advantage over the manual method for being flexible enough to convert the corrupt PST file without affecting its data. The manual method on the other hand wouldn’t have succeeded in this.

Manually Transfer Outlook Contacts to Excel Spreadsheet

1. Launch MS Outlook & click on the File option.
   
2. Select ‘Open & Export’ > ‘Import/Export’ wizard.
   
3. Then, choose ‘Export to a File’ > Next.
   
4. Provide a location for this file on your system.
   
5. Map the fields & click on the Finish button.

Related:
How to Transfer Contacts from Outlook to iCloud on Mac?

Conclusion

In this article, we explained ways to transfer Outlook contacts to Excel spreadsheet. The manual method fails in certain areas such as the lack of transferring the damaged PST file. Also, it is mandatory to install Outlook for the manual practice to work. Keeping all these drawbacks in mind, we have provided the best software solution that provides you the perfect results and safeguards your data.